不良研究所

Planning Ahead - 5 W's and H

Before meeting with your supervisory dean to update them on your faculty-led endeavor, it is recommended that you research and gather as much information as possible to help increase the efficiency of your conversation and faculty-led proposition. By implementing the 5 W's and H format, faculty can start refining their ideas, vision, and objectives. Below are just a few examples of questions that will help faculty plan ahead:

• Who is your target audience? Undergraduate, graduate, alumni, or mixed?
• Who is going to help you plan and manage your program? Is it a 3rd party company, sister school?
• What type of program is it? For credit or service mission program?
• What is the title of the course that will complement your faculty-led program? 
• What activities or excursions will address and meet your course objectives?
• What is your target budget?
• When do you plan to offer the course? Fall, spring, or summer semester?
• When do you plan on implementing the travel portion of the program? During the semester, fall/spring break, or summer? 
• Where do you plan to travel to? Is it more than one country? Are tourist visas required?
• How do you plan on promoting your program? Classroom visits, flyers, social media, etc.?

Obtain Your Dean's Approval

Communicating with your supervisory dean before any substantive steps are taken is essential for ensuring the success of your faculty-led program, as this helps to mitigate any obstacles that may arise, such as scheduling conflicts, institutional requirements, and other key processes essential to implementing these types of programs. In addition, your dean may have institutional knowledge that may help you overcome potential future challenges.

The study abroad office requires the completed Faculty International Travel Approval Form and the Faculty Waiver and Release Agreement. Forms may be emailed to studyabroad@uiwtx.edu. 

Note: some items on the form (i.e., itinerary, budget, etc.) may require additional time to evolve and confirm; however, deans may approve and sign the form with the understanding that any additional items may be submitted at a future date.

Visit with the Study Abroad Office

Schedule a meeting with a Study Abroad Representative by email at studyabroad@uiwtx.edu to discuss your upcoming program. The representative may offer you additional insights, contacts, best practices, and other resources that may help you implement the steps required to be successful.

In addition to offering information and contact information, the representative will create an online shared folder, which will help both parties store and share documents and information. Budget templates, participant rosters, and other documents will be included in this shared folder.

Action Items and Next Steps

Upon obtaining and submitting the Faculty International Travel Approval Form, faculty are encouraged to start implementing action items and next steps to solidify their plans. Below are several common or typical steps required to implement faculty-led programs. Note: Due to the dynamic nature of these programs, there may be additional steps specific to your program.

1. Finalize your course outline.
2. If applicable, execute the process required to schedule the class associated with your faculty-led program to be included in the 不良研究所 course schedule.
3. Request a quote for your expected number of participants from 不良研究所's official travel agency, Corporate Travel Planner (CTP), at groups@ctptravelservices.com.
4. Contact the 3rd party or sister school representative to start or confirm your itinerary.
5. Confirm deposit and follow-up payment deadlines with all parties (if applicable).
6. Determine whether any 3rd party documents/agreements require implementing 不良研究所's Contract Review Process. If so, faculty should start the process to allow ample time for 不良研究所's legal representatives to review the contract. For questions or guidance, contact 不良研究所's legal counsel .
7. Update 不良研究所's Accountant and Financial Aid representative of your upcoming program.
8. Start scheduling future information sessions, reach out to your colleagues to request times to promote your program during their upcoming class(es), and plan additional promotional activities.
9. Start creating supporting materials for your future recruiting efforts (i.e., PowerPoint, flyers, webpages, social media posts, etc.).

Finalize Budget, Itinerary, and Other Details

During this step, faculty should confirm the itinerary and costs associated with the groups' participation. Due to the dynamic nature of these programs, additional details may be included and require confirmation.

If applicable, any 3rd party contracts that required implementing 不良研究所's Contract Review Process should be fully executed by the authorized 不良研究所 representative. Contact 不良研究所's legal counsel for contract questions or guidance.

Final details should be updated for a